How approvals work
Posts and replies from editors wait for an approver; approvers approve them or send them back with a note.
Approval makes sure nothing reaches people until the right person says yes.
When a post needs approval
- Posts queued by an editor always wait for approval.
- An admin can also turn on Require approval for an account, or as the workspace default (Settings → General). Then everyone's posts on it wait.
The flow
- Someone queues a post. Its status becomes To approve.
- Approvers get a notification in the bell, and an email when email is set up.
- An approver opens Plan → Needs you and either approves it (it is scheduled for its time) or sends it back with a note (it returns to drafts, with the reason).
- Editing an approved post's content sends it back for approval.
Every step is kept in the post's history: who submitted, who approved, and why something was sent back.
Replies and messages
An editor who is not an approver can still write replies and DMs: they show Sent to an approver and wait in the same queue. Approving sends them once.
Who approves
Admins and the owner always may. An admin can make an editor an approver in Settings → People & plan. AI assistants connected through the API also ask in Needs you unless their connection may act without asking.